Delegation Message to a Direct Report
ManagementDirect ToneQuick Fix
Before (Original)
Hey, so I was thinking it might be good if you could take a look at the vendor situation and maybe put together some thoughts on it. No rush, but probably before the end of the month would be ideal if possible. Let me know if you have questions.
After (TextGlow Rewrite)Direct
Hi Lena, I'd like you to own the vendor evaluation for Q2. Deliverable: a one-page comparison of our top 3 vendors on cost, reliability, and SLA. Due: March 28. Decision-maker: you have full authority to recommend. I'm here if you hit blockers — otherwise I'll check in on the 21st.
What Changed
- 1Named the deliverable exactly (one-page comparison, three vendors, three criteria) instead of "put together some thoughts"
- 2Set a firm deadline (March 28) instead of "before the end of the month if possible"
- 3Clarified decision authority — a critical piece often missing from delegation that keeps people coming back for approval
Why Direct tone works here
Direct delegation is empowering, not harsh — it gives people what they need to succeed independently instead of leaving them guessing.
About Direct Tone
States what it means immediately. No hedging, no preamble, no softening that obscures the actual message.
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