Professional Follow-Up Email
GmailProfessional ToneQuick Fix
Before (Original)
Hi, sorry to bother you again. I just wanted to follow up on my previous email about the proposal I sent last week. I know you're probably very busy so no worries if you haven't had a chance to look at it yet. Just let me know whenever you get a chance.
After (TextGlow Rewrite)Professional
Hi Sarah, I wanted to follow up on the proposal I sent on Monday. I'd love to hear your thoughts — happy to answer any questions or adjust the scope if needed. Are you available for a quick 15-minute call this week?
What Changed
- 1Removed apologetic framing ("sorry to bother you") that signals low confidence
- 2Added a specific date reference so the reader can find the original email immediately
- 3Replaced the open-ended "let me know whenever" with a concrete call-to-action
Why Professional tone works here
Professional tone in follow-ups strikes a balance between persistence and respect — it assumes mutual value without groveling.
About Professional Tone
Clear, credible, and respectful. Appropriate for colleagues, clients, and employers at any level.
Related Examples
Major Rewrite
GmailPersuasive
Before
Hello, my name is Jake and I work at Acme Solutions. We provide software that helps companies w...
After
Hi Marcus — I noticed Brightline just expanded to three new markets. Congrats on the growth. Co...
Cold Email Outreach
View →Quick Fix
GmailDirect
Before
Hi there, I was thinking maybe we could possibly find a time to meet up sometime in the coming ...
After
Hi Priya, can we do 30 minutes this week to align on Q3 priorities? I'm free Tuesday 2–4pm or T...
Meeting Request Email
View →Tone Shift
GmailEmpathetic
Before
Hi, I wanted to reach out about the delay with your order. There were some unforeseen circumsta...
After
Hi James, I'm sorry for the delay — this fell short of the experience we aim to provide. Your o...
Professional Apology Email
View →Want to rewrite like this in 2 clicks?
Install TextGlow — free. Works inside Gmail, Slack, LinkedIn, and everywhere else you write.
Free: 10 rewrites/day · Pro: 150/day for $39/year